Making the Move to Cloud-Based EDI Solutions

Whether you’re new to EDI or currently using an on premise based infrastructure solution, you may be considering the switch to a cloud based solution. 

The term ‘cloud’ is used to describe when something is accessed/run over a network connection and is no longer required to be stored locally. Cloud based solutions have gone from being seen as an unknown area to a mainstay in day-to-day tech (like Gmail or Facebook.)

But while making the move to cloud-based EDI solutions makes sense, it shouldn’t be done without careful consideration. This article can help guide you on what to think about before you adopt a cloud solution and how you should go about making the shift.

Suggested reading: Learn more about the benefits of cloud-native EDI in our comprehensive Cloud-Native Technology eBook!

What you need to think about before adopting cloud-based EDI

Here are a few things to consider if you are thinking about adopting a cloud based EDI solution:

• Replacing on-premise infrastructure: Cloud based EDI solutions can replace on premise infrastructure and therefore do not require any further investment into expensive hardware. All cloud based EDI solutions can be fully integrated with ERP software solutions, e.g. SAP, Oracle etc.
• Scalability: As your business grows, as does your cloud based solution. Because your solution is based in the cloud, you are also able to increase and decrease its size if your needs are heavily driven by seasons for example, and as you only pay for what you use; this is easily adjusted for your needs. Whereas previously, if you needed to increase storage space, this would have been a rather costly and time consuming process.
• Reduced risks and increased knowledge share: It is no longer necessary for your organisation to employ a large IT team or staff with advanced EDI knowledge, as you are now outsourcing to experts whose core business is EDI solutions.  Investing money into new on premise solutions was always a risky business, especially with new technologies; but with cloud based solutions these risks are removed and your EDI supplier will only ever release updates when they have been rigorously tested and their solutions will always be backed by 24/7 support.
• Continually backed up: Ensuring that your files are continually backed up is often very difficult and ensuring that multiple versions are kept at any one time incase of an emergency can be tricky. However, with a cloud based solution you are able to rely upon your provider to carry out the back up and data protection tasks, all of this is done remotely.
• Access anywhere, anytime: Obtaining access to your traditional EDI solutions off site until recently was almost unheard of. But since the introduction of cloud based solutions, more and more businesses are accessing their EDI systems from wherever they are; link this with a mobile app setup with the system, you can monitor your EDI system no matter where you are.

Suggested reading: Struggling to choose between cloud or on-premise EDI? Read our deep dive on Cloud-Based EDI Solutions vs On-Premise.

When you should consider an EDI managed support provider

Choosing to move your EDI system to a cloud-based solution is a large step for any business. As you navigate this transition, it might be more effective to rely on a managed support provider. 

Here are some key signs you need to be looking for expert help:

• Complex integrations: If your business operations involve complex system integrations or you require custom workflows, a managed support provider can offer the expertise necessary to ensure seamless integration with existing ERP systems and other business processes.
• Limited resources: Smaller businesses or those with limited IT resources might find managing an EDI system challenging. A managed support provider can alleviate this burden by handling the technical details, allowing you to focus on your core business activities.
• Scalability and flexibility: As your business grows, your needs will change. A provider that offers scalable solutions can adjust the services provided to match your evolving requirements, ensuring that your EDI capabilities can expand or contract as needed.
• Ensuring compliance: With constant changes in compliance standards, keeping up can be daunting. A managed support provider stays up-to-date with the latest regulations and ensures that your EDI system complies with industry standards, mitigating the risk of penalties.
• Ongoing support: The right provider will offer 24/7 support and ongoing maintenance, ensuring that any issues are addressed and that the system operates efficiently without disruptive downtime.
• Security assurance: Security is crucial, especially when dealing with sensitive business data. A managed support provider with a robust security framework can protect your data from cyber threats and ensure that your communications remain secure.

Discover advanced EDI solutions with Data Interchange

Choosing a provider that can tailor their solutions to meet your specific needs, and offer comprehensive support, can transform the way your business operates and enhance your overall efficiency. This strategic partnership can lead not only to an easier transition but also to sustained operational success.

At Data Interchange, we hold decades’ worth of experience in EDI best practices and technology. We use our expertise to curate best-in-class EDI solutions, as well as offer custom support that’s personalised to our clients’ specific needs.

Whether you’re considering a shift to cloud-based solutions or need any other help in navigating the world of EDI, we’re here to support you. Just book a call and one of our experts will be in touch!