Making the Move to Cloud-Based EDI Solutions

Whether you’re new to EDI or currently using an on premise based infrastructure solution, you may be considering the switch to a cloud based solution. 

The term ‘cloud’ is used to describe when something is accessed/run over a network connection and is no longer required to be stored locally. Cloud based solutions have gone from being seen as an unknown area to a mainstay in day-to-day tech (like Gmail or Facebook.)

But while making the move to cloud-based EDI solutions makes sense, it shouldn’t be done without careful consideration. This article can help guide you on what to think about before you adopt a cloud solution and how you should go about making the shift.

Suggested reading: Learn more about the benefits of cloud-native EDI in our comprehensive Cloud-Native Technology eBook!

What you need to think about before adopting cloud-based EDI

Here are a few things to consider if you are thinking about adopting a cloud based EDI solution:

  • Replacing on-premise infrastructure: Cloud based EDI solutions can replace on premise infrastructure and therefore do not require any further investment into expensive hardware. All cloud based EDI solutions can be fully integrated with ERP software solutions, e.g. SAP, Oracle etc.
  • Scalability: As your business grows, as does your cloud based solution. Because your solution is based in the cloud, you are also able to increase and decrease its size if your needs are heavily driven by seasons for example, and as you only pay for what you use; this is easily adjusted for your needs. Whereas previously, if you needed to increase storage space, this would have been a rather costly and time consuming process.
  • Reduced risks and increased knowledge share: It is no longer necessary for your organisation to employ a large IT team or staff with advanced EDI knowledge, as you are now outsourcing to experts whose core business is EDI solutions.  Investing money into new on premise solutions was always a risky business, especially with new technologies; but with cloud based solutions these risks are removed and your EDI supplier will only ever release updates when they have been rigorously tested and their solutions will always be backed by 24/7 support.
  • Continually backed up: Ensuring that your files are continually backed up is often very difficult and ensuring that multiple versions are kept at any one time incase of an emergency can be tricky. However, with a cloud based solution you are able to rely upon your provider to carry out the back up and data protection tasks, all of this is done remotely.
  • Access anywhere, anytime: Obtaining access to your traditional EDI solutions off site until recently was almost unheard of. But since the introduction of cloud based solutions, more and more businesses are accessing their EDI systems from wherever they are; link this with a mobile app setup with the system, you can monitor your EDI system no matter where you are.

Suggested reading: Struggling to choose between cloud or on-premise EDI? Read our deep dive on Cloud-Based EDI Solutions vs On-Premise.

When you should consider an EDI managed support provider

Choosing to move your EDI system to a cloud-based solution is a large step for any business. As you navigate this transition, it might be more effective to rely on a managed support provider. 

Here are some key signs you need to be looking for expert help:

  • Complex integrations: If your business operations involve complex system integrations or you require custom workflows, a managed support provider can offer the expertise necessary to ensure seamless integration with existing ERP systems and other business processes.
  • Limited resources: Smaller businesses or those with limited IT resources might find managing an EDI system challenging. A managed support provider can alleviate this burden by handling the technical details, allowing you to focus on your core business activities.
  • Scalability and flexibility: As your business grows, your needs will change. A provider that offers scalable solutions can adjust the services provided to match your evolving requirements, ensuring that your EDI capabilities can expand or contract as needed.
  • Ensuring compliance: With constant changes in compliance standards, keeping up can be daunting. A managed support provider stays up-to-date with the latest regulations and ensures that your EDI system complies with industry standards, mitigating the risk of penalties.
  • Ongoing support: The right provider will offer 24/7 support and ongoing maintenance, ensuring that any issues are addressed and that the system operates efficiently without disruptive downtime.
  • Security assurance: Security is crucial, especially when dealing with sensitive business data. A managed support provider with a robust security framework can protect your data from cyber threats and ensure that your communications remain secure.

Discover advanced EDI solutions with Data Interchange

Choosing a provider that can tailor their solutions to meet your specific needs, and offer comprehensive support, can transform the way your business operates and enhance your overall efficiency. This strategic partnership can lead not only to an easier transition but also to sustained operational success.

At Data Interchange, we hold decades’ worth of experience in EDI best practices and technology. We use our expertise to curate best-in-class EDI solutions, as well as offer custom support that’s personalised to our clients’ specific needs.

Whether you’re considering a shift to cloud-based solutions or need any other help in navigating the world of EDI, we’re here to support you. Just book a call and one of our experts will be in touch!

Transform your approach to supply chain management

Talk to an Expert

    Epicor values your privacy. Website terms and conditions.


    The ANSI X12 EDI 862 T-Set: Structure, Benefits & Use Cases

    The ANSI X12 856 T-Set: Structure, Benefits & Use Cases

    ANSI X12 EDI 846 T-Set: Structure, Benefits & Use Cases

    855 T-Set: Structure, Benefits & Use CasesMaking the Move to Cloud-Based EDI Solutions

    EDI 940 T-Set: Structure, Benefits & Use Cases

    ANSI X12 EDI 865 T-Set: Structure, Benefits & Use Cases

    The VDA 4987 Message: Structure, Benefits & Use Cases

    Top EDI Solution Providers in 2024

    ANSI X12 EDI 850 T-Set: Structure, Benefits & Use Cases

    The VDA 4938 Message: Structure, Benefits & Use Cases

    The EDIFACT DELJIT T-Set: Structure, Benefits & Use Cases

    The EDIFACT DELFOR T-Set: Structure, Benefits & Use Cases

    The VDA 4915 Message Explained

    The VDA 4905 Message Explained

    T-Sets | ANSI X12 810

    How to optimise your EDI and ERP system integration

    T-Sets | ANSI X12 997



    Exploring Cloud EDI Services in ERP: Architecture, Security, and Scalability

    VDA Explained: Message Standards and Transaction Sets

    ANSI X12 Explained: Message Standards and Transaction Sets

    EDIFACT Explained: Message Standards and Transaction Sets

    The Power of Web EDI for Global Supply Chains

    How to Get the Most Out of AS2

    How EDI Simplifies Transactions in the Manufacturing Sector

    Why Your Automotive Supply Chain Needs an OFTP2 Connection

    Digital Supply Chain Trends Impacting 2023 and Beyond

    How to Manage Global Supply Chain Complexities

    How to Overcome Supply Chain Risk

    What is the Future of Supply Chain Management in 2023?

    How to Improve your Supply Chain Strategy

    Why Scalable EDI is Integral to Rapid Business Growth

    How to Pick the Right EDI File Transfer Protocol

    An Introduction to OFTP2 (Odette File Transfer Protocol)

    What are the Costs of EDI Implementation?

    What is PEPPOL?

    A Guide to EDI Protocols

    EDI VAN Costs: Get the Right Solution for your Business

    How Much Does EDI Cost?

    How Do On-Premise EDI Solutions Work?

    Our Plan at Data Interchange to Change EDI and Supply Chain Management

    Integrating EDI with your ERP

    In-house vs Managed Service EDI

    What is an API Integration? And how does it affect EDI?

    Epicor Acquires EDI Provider Data Interchange

    6 Benefits of EDI in the Logistics Industry

    4 Challenges Facing the Logistics Industry and How to Overcome Them

    Solving Supply Chain Problems in the Logistics Industry

    B2B EDI Integration Best Practices in 2023

    How to Choose The Right EDI Provider in 2022

    Supply Chain Analytics Trends in 2022

    Future-proof your business: Take Advantage of Market Growth

    Announcement: Andrew Filby becomes CEO of Data Interchange

    7 Advantages of EDI in The Automotive Industry

    Consumer Expectations cause Demand for Integrated Data

    How to Optimise Your Automotive Supply Chain Processes

    Post-Pandemic Supply Chain Challenges Increase the Pressure

    EDI Made Simple for the Automotive Industry

    Overcoming Supply Chain Visibility Issues in the Automotive Industry

    Complex Supply Chain Problems and Simple Solutions

    Supply Chain Flexibility: Why your customers need it

    5 Automotive Supply Chain Challenges Facing the Industry

    Supplier Performance Management Reimagined in 2023

    How to Unite Emerging Supply Chain Management Technology Trends

    Meet the Team: Marketing

    Supplier Management Best Practices after COVID-19

    The Future of EDI: Looking Beyond 2025

    The top three supply chain data exchange requirements

    The Advantages of EDI in E-Commerce: How to Gain a Competitive Advantage Online in 2021

    A Crash Course on EDI Industry Standards: ANSI x12 vs EDIFACT vs OFTP and more

    What is EDI Mapping?

    What is EDI: The History and Future of Electronic Data Interchange

    The Future of the Automotive Supply Chain

    Supplier Relationship Management: How to reduce risk and improve performance

    How EDI-as-a-Service Changes Supply Chain Best Practices in 2021

    Agile Supplier Onboarding: Supply Chain Security in Uncertain Times

    The impact of failed EDI on Supply Chain

    Cloud-Based EDI Solutions vs On-Premise

    Different Types of EDI Compared

    5 Most Common EDI Implementation Issues and How to Solve Them

    Are your EDI documents ready for the new EU/UK customs border?

    B2B Integration Challenges

    EDI vs API: Bridge the B2B connectivity gap

    Ten things to look for in an EDI Managed Service Provider

    World Mental Health Day 2020

    Logicalis & Data Interchange – partnering for success

    EDI – A data integration service critical to business success

    Joining forces with SnapLogic: bringing together market leading iPaaS and EDI solutions

    Joining Data Interchange: My lockdown experience

    Data Interchange announces strategic partnership with SmarterPay

    Access new trading partners quickly for COVID-19 support

    Keeping supply chains moving

    Our Web EDI solution gets a makeover

    Coronavirus: Our Business Continuity Plan

    With love from Data Interchange ♥

    A new decade, renewed ambition and the next generation

    Brexit and EDI

    Data Interchange transform their Support service for an improved customer experience

    Interview: An update on Data Interchange’s new CEO, Robert Steiner

    Data Interchange appoints Robert Steiner as new CEO

    MQ messages over ENX – Renault

    Five key questions for your EDI provider

    Data Interchange at the Odette Conference 2018

    How to select the right EDI provider

    Future proof your EDI and unleash growth

    EDI: the Supply chain performance enhancer

    Taking cost out of the chain

    Non-EDI users held up in the mail

    Over 41% of companies at risk without EDI

    ​Consolidating VAN providers

    Increase visibility and productivity of supply chain logistics with Data Interchange’s B2B integration solutions

    Data Interchange wins large business of the year award

    Data Interchange launch new Support Portal

    Data Interchange will be showcasing our EDI solution offerings and promoting the benefits of MMOG/LE

    Metaldyne receive special recognition from Ford for 11th consecutive year

    Top 5 reasons to switch to EDI Managed Services

    Data Interchange to power QAD Managed EDI On Demand