T-Set | EDIFACT DESADV

The exchange of information between businesses is just as important as the exchange of the actual goods and services themselves. Which is why Electronic Data Interchange (EDI) has cemented itself as a mainstay in the exchange of critical business documents and information.

With that said, there is a whole range of Transaction sets (T-sets), standards, and structures to account for. Understanding which EDI messaging standard is the best fit for your business is critical to enabling better communications with your partners, suppliers, and manufacturers.

Today we’ll be delving into the EDIFACT DESADV message. Widely used across a variety of manufacturing industries from automotive to pharmaceuticals, DESADV is key to the electronic purchasing process. Keep reading to find out what it includes, its benefits, and how you can apply it to see better coordination with your supply chain partners.

Suggested reading: For more on the EDIFACT standard, check out our explainer: EDIFACT Explained: Message Standards and Transaction Sets.

What is EDIFACT DESADV?

DESADV (DESpatch ADVice) is a specific T-set within the EDIFACT (Electronic Data Interchange For Administration, Commerce, and Transport) standard. 

The DESADV T-set serves as a critical document in supply chain processes, providing detailed information about the contents, packaging, and transportation details of a dispatched shipment. It is typically sent by a supplier to a buyer, either directly or via a third party, such as a logistics provider.

What are the benefits of EDIFACT DESADV?

The EDIFACT DESADV has several key advantages that make it beneficial to manufacturing industries: 

  1. Advanced notice: The DESADV provides advanced notice of shipment details to buyers and logistics companies, helping them plan and coordinate better to receive the delivery.
  2. Automated data collection and processing: The DESADV can be automatically processed, reducing manual errors and increasing efficiency.
  3. Transparency and traceability: The DESADV enhances transparency and traceability in the supply chain, assisting in inventory management, delivery schedule planning, and tracking.

There are also a variety of use cases that the DESADV T-set can be used for:

  • Packing list: The DESADV can give details about the packaging hierarchy and goods contained within a shipment. 
  • Transportation details: A DESADV document can serve as a reference for information related to transportation, such as the scheduled departure and expected arrival time, identification of the transport means (like the truck or ship’s ID), and route details.
  • Shipment tracking: The DESADV can be used to track and trace a shipment’s movement across the supply chain. It can help identify the current location of the goods and provide details regarding the estimated time of arrival, helping with managing inventory and planning for shipments.
  • Documentation for customs: In some cases, a DESADV can be used to provide documentation for customs when goods are being shipped internationally. The DESADV contains all necessary information, including what goods are being shipped, their quantities, their country of origin, and destination, which are all often needed for customs processing.
  • Delivery schedule management: Since it details the shipment’s expected departure and arrival times, your business can use a DESADV to plan resources and operations accordingly.
  • Purchase order confirmation: A DESADV can be used to confirm the contents of a purchase order. It outlines the specific items and quantities dispatched in response to a given order, allowing buyers to confirm that their orders have been correctly fulfilled.
  • Returns and refund management: If a customer needs to return items, the DESADV can serve as a reference document detailing the items originally dispatched, aiding in managing returns and processing refunds.

Of course, these ultimately vary between whether they closely benefit your customers, suppliers, or both.

What does an EDIFACT DESADV message include?

An EDIFACT DESADV message can include a variety of details on a shipment’s dispatch. This includes, but is not limited to:

SegmentExampleDescription
UNHUNH+1+DESADV:D:96A:UN’Message header. Specifies the message type (DESADV), version number (96A), and message reference number (1).
BGMBGM+7+4500567890+9′Beginning of message. Specifies the document name code (7 represents Dispatch advice), document number and message function (9 represents Original).
DTMDTM+137:202110180000:203′Date/time/period.137: This is a date/time/period qualifier, which indicates the date the associated transport is expected to depart.202310180000: This is the departure date and time. It is formatted as CCYYMMDDHHMM, which translates to the year 2023, October 18th, at 00:00 hours.203: This defines the format of the date and time provided. In this case, 203 represents the CCYYMMDDHHMM format.
MEAMEA+AAE+GRM:KGM:1250′Measurements. Specifies physical measurements including type of measurement (Gross weight), unit of measurement (Kilograms), and the amount.
RFFRFF+ON:4500567890′Reference. Provides details of a reference, e.g. ON (Order number). In this case, the ON is 4500567890.
NADNAD+BY+792820524::9′Name and address. Specifies party details related to the document message, BY (Buyer) and identification code.
CPSCPS+1+2+3′Defines the hierarchical packing structure of the dispatched goods.
PACPAC+42++CAR’Specifies the packaging sequence and type of packaging used, like carton (CAR).
LOCLOC+7+DEHAM::139:6′Location. Specifies geographical locations for the goods dispatched. DEHAM here represents Hamburg, Germany.
GINGIN+BN+1234567890′Goods identity number. Provides the identity number of the goods.
QTYQTY+1:25:PCE’Quantity. Specifies the quantity and its measurement. In this example, there are 25 pieces (PCE).
UNTUNT+128+1′Message trailer. Marks the end of the message. It also specifies the total number of segments in the message and the same message reference number from UNH.

So a simple DESADV message would look something like this:

UNH+1+DESADV:D:96A:UN’BGM+7+4500567890+9’DTM+137:202110180000:203’MEA+AAE+GRM:KGM:1250’RFF+ON:4500567890’NAD+BY+792820524::9’CPS+1+2+3’PAC+42++CAR’LOC+7+DEHAM::139:6’GIN+BN+1234567890’QTY+1:25:PCE’UNT+128+1′

In addition to these core elements, a DESADV message can include further details depending on the nature of the shipment and the agreement between the sender and receiver.

The equivalents of EDIFACT DESADV in other EDI formats

The EDIFACT DESADV document is represented differently across various EDI standards. The terminology varies, but the function remains the same. Here’s how different EDI standards refer to the equivalent of a DESADV document:

EDI StandardEquivalent of EDIFACT DESADV
ANSI X12 (ASC X12)856 Ship Notice/Manifest
TRADACOMSDelivery message
VDA4913 Delivery call-off with JIT delivery schedule
EANCOMDESADV Dispatch advice
ODETTEDELINS Delivery Instruction
SAP IDOCDELVRY03 Delivery
RosettaNetPIP3A4 Ship Notice

Pro tip: It’s important to note that the actual content of a DESADV message can vary depending on the needs of the businesses involved, the nature of the goods being transported, and any specific requirements based on the mode of transport or regulatory requirements.

How EDIFACT DESADV T-sets are processed

Processing the DESADV T-set is typically done via specialised EDI software. The process generally involves the following steps:

  1. Creation: The DESADV is created by the sender (typically the supplier), detailing the contents, packaging, and transportation information of the dispatch.
  2. EDI Conversion: The DESADV is then converted into a standard EDIFACT DESADV T-set format using an EDI translator. This conversion ensures that the data can be understood and processed by the receiver.
  3. Transmission: The T-set is transmitted electronically via an EDI network to the receiver (buyer or logistic service provider).
  4. Receipt and Translation: Upon receipt, the DESADV T-set is processed by the receiver’s EDI software, which translates it back into a format that can be utilised by the receiver’s systems.
  5. Integration: The data from the DESADV is integrated into systems like Warehouse Management Systems or Enterprise Resource Planning for further internal processing.

Remember that the actual process can vary based on the specific EDI software, network, and internal systems used by the sender and receiver.

Why an EDI partner is key to your success

While EDIFACT is a widely accepted standard, variations can occur between different industries and businesses, which can sometimes cause compatibility issues. Plus, the DESADV T-set can be complex and difficult to implement, particularly for businesses new to EDI.

With that said, relying on an expert-led EDI partner not only helps you make sense of these complexities — the right one can help you form a solution that’s catered to your business needs and demands.

That’s what we at Data Interchange deliver to our clients. As a specialist EDI-managed service provider, we curate EDI solutions that optimise how businesses connect with each other, leading to greater efficiencies across the board.
To find out how we can help support your business today, just get in touch to talk to one of our experts.

Transform your approach to supply chain management

Talk to an Expert








    Epicor values your privacy. Website terms and conditions.

    RELATED ARTICLES

    The ANSI X12 EDI 862 T-Set: Structure, Benefits & Use Cases

    The ANSI X12 856 T-Set: Structure, Benefits & Use Cases

    ANSI X12 EDI 846 T-Set: Structure, Benefits & Use Cases

    855 T-Set: Structure, Benefits & Use CasesMaking the Move to Cloud-Based EDI Solutions

    Making the Move to Cloud-Based EDI Solutions

    EDI 940 T-Set: Structure, Benefits & Use Cases

    ANSI X12 EDI 865 T-Set: Structure, Benefits & Use Cases

    The VDA 4987 Message: Structure, Benefits & Use Cases

    Top EDI Solution Providers in 2024

    ANSI X12 EDI 850 T-Set: Structure, Benefits & Use Cases

    The VDA 4938 Message: Structure, Benefits & Use Cases

    The EDIFACT DELJIT T-Set: Structure, Benefits & Use Cases

    The EDIFACT DELFOR T-Set: Structure, Benefits & Use Cases

    The VDA 4915 Message Explained

    The VDA 4905 Message Explained

    T-Sets | ANSI X12 810

    How to optimise your EDI and ERP system integration

    T-Sets | ANSI X12 997

    T-Set | EDIFACT INVOIC

    Exploring Cloud EDI Services in ERP: Architecture, Security, and Scalability

    VDA Explained: Message Standards and Transaction Sets

    ANSI X12 Explained: Message Standards and Transaction Sets

    EDIFACT Explained: Message Standards and Transaction Sets

    The Power of Web EDI for Global Supply Chains

    How to Get the Most Out of AS2

    How EDI Simplifies Transactions in the Manufacturing Sector

    Why Your Automotive Supply Chain Needs an OFTP2 Connection

    Digital Supply Chain Trends Impacting 2023 and Beyond

    How to Manage Global Supply Chain Complexities

    How to Overcome Supply Chain Risk

    What is the Future of Supply Chain Management in 2023?

    How to Improve your Supply Chain Strategy

    Why Scalable EDI is Integral to Rapid Business Growth

    How to Pick the Right EDI File Transfer Protocol

    An Introduction to OFTP2 (Odette File Transfer Protocol)

    What are the Costs of EDI Implementation?

    What is PEPPOL?

    A Guide to EDI Protocols

    EDI VAN Costs: Get the Right Solution for your Business

    How Much Does EDI Cost?

    How Do On-Premise EDI Solutions Work?

    Our Plan at Data Interchange to Change EDI and Supply Chain Management

    Integrating EDI with your ERP

    In-house vs Managed Service EDI

    What is an API Integration? And how does it affect EDI?

    Epicor Acquires EDI Provider Data Interchange

    6 Benefits of EDI in the Logistics Industry

    4 Challenges Facing the Logistics Industry and How to Overcome Them

    Solving Supply Chain Problems in the Logistics Industry

    B2B EDI Integration Best Practices in 2023

    How to Choose The Right EDI Provider in 2022

    Supply Chain Analytics Trends in 2022

    Future-proof your business: Take Advantage of Market Growth

    Announcement: Andrew Filby becomes CEO of Data Interchange

    7 Advantages of EDI in The Automotive Industry

    Consumer Expectations cause Demand for Integrated Data

    How to Optimise Your Automotive Supply Chain Processes

    Post-Pandemic Supply Chain Challenges Increase the Pressure

    EDI Made Simple for the Automotive Industry

    Overcoming Supply Chain Visibility Issues in the Automotive Industry

    Complex Supply Chain Problems and Simple Solutions

    Supply Chain Flexibility: Why your customers need it

    5 Automotive Supply Chain Challenges Facing the Industry

    Supplier Performance Management Reimagined in 2023

    How to Unite Emerging Supply Chain Management Technology Trends

    Meet the Team: Marketing

    Supplier Management Best Practices after COVID-19

    The Future of EDI: Looking Beyond 2025

    The top three supply chain data exchange requirements

    The Advantages of EDI in E-Commerce: How to Gain a Competitive Advantage Online in 2021

    A Crash Course on EDI Industry Standards: ANSI x12 vs EDIFACT vs OFTP and more

    What is EDI Mapping?

    What is EDI: The History and Future of Electronic Data Interchange

    The Future of the Automotive Supply Chain

    Supplier Relationship Management: How to reduce risk and improve performance

    How EDI-as-a-Service Changes Supply Chain Best Practices in 2021

    Agile Supplier Onboarding: Supply Chain Security in Uncertain Times

    The impact of failed EDI on Supply Chain

    Cloud-Based EDI Solutions vs On-Premise

    Different Types of EDI Compared

    5 Most Common EDI Implementation Issues and How to Solve Them

    Are your EDI documents ready for the new EU/UK customs border?

    B2B Integration Challenges

    EDI vs API: Bridge the B2B connectivity gap

    Ten things to look for in an EDI Managed Service Provider

    World Mental Health Day 2020

    Logicalis & Data Interchange – partnering for success

    EDI – A data integration service critical to business success

    Joining forces with SnapLogic: bringing together market leading iPaaS and EDI solutions

    Joining Data Interchange: My lockdown experience

    Data Interchange announces strategic partnership with SmarterPay

    Access new trading partners quickly for COVID-19 support

    Keeping supply chains moving

    Our Web EDI solution gets a makeover

    Coronavirus: Our Business Continuity Plan

    With love from Data Interchange ♥

    A new decade, renewed ambition and the next generation

    Brexit and EDI

    Data Interchange transform their Support service for an improved customer experience

    Interview: An update on Data Interchange’s new CEO, Robert Steiner

    Data Interchange appoints Robert Steiner as new CEO

    MQ messages over ENX – Renault

    Five key questions for your EDI provider

    Data Interchange at the Odette Conference 2018

    How to select the right EDI provider

    Future proof your EDI and unleash growth

    EDI: the Supply chain performance enhancer

    Taking cost out of the chain

    Non-EDI users held up in the mail

    Over 41% of companies at risk without EDI

    ​Consolidating VAN providers

    Increase visibility and productivity of supply chain logistics with Data Interchange’s B2B integration solutions

    Data Interchange wins large business of the year award

    Data Interchange launch new Support Portal

    Data Interchange will be showcasing our EDI solution offerings and promoting the benefits of MMOG/LE

    Metaldyne receive special recognition from Ford for 11th consecutive year

    Top 5 reasons to switch to EDI Managed Services

    Data Interchange to power QAD Managed EDI On Demand