EDI Explained

EDI Message Standards and Formats

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    What are EDI Message Standards?

    Electronic data interchange (EDI) has firmly replaced traditional paper-based communication methods with electronic messages that enable companies to transmit data swiftly, accurately, and securely.

    It encourages automation, reduces errors, enhances efficiency, and ultimately saves resources for organisations all around the world.

    At the heart of this system lie EDI message standards, which serve as common languages that allow different computer systems to process information between each other. By adhering to message standards, organisations can overcome compatibility issues and achieve seamless data integration across diverse platforms.

    What are the Most Common EDI Message Standards?

    The following table shows the most common EDI message standards, their main use case, and the main region that they’re used in.

    ANSI X.12 Business documents North America
    EANCOM Retail Europe
    ebXML Open eBusiness standard that stems from OASIS and CEFACT Global
    EDIFICE An implementation guideline for EDIFACT messages in the high-tech industry Europe
    GALIA Automotive industry (similar to ODETTE) France
    GS1 Global All industries and trades, used widely as a product identifier Global
    ODETTE Automotive industry (similar to GALIA) Europe
    RosettaNet Open eBusiness standard in electronics, telecommunications, logistics Global
    UN/EDIFACT Most common global standard for a variety of industries Global
    VDA Automotive industry Germany
    XBRL Electronic financial reports Global

    For a deeper look into the three most common message standards, check our Most Common EDI Message Standards here.

    Be at the forefront of EDI technologies and watch your supply chain skyrocket.

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    What are ‘T-Sets’ and How are they Used in EDI?

    There are many EDI transaction codes that relate to different types of business documents, such as delivery schedules and purchase orders. Each document is called a transaction set (t-set) because the data components within them appear in a very specific order and format.

    Data Interchange can translate and handle all types of data and formats, the following table shows the most common business transaction codes used by different messaging standards, but it is not extensive so please contacts us if you would like to discuss your data needs.

    Message Standard
    Transaction Type Delivery Schedule DELFOR DELINS VDA 4905 VDA 4984 830 -
    Invoice Message INVOIC INVOIC VDA 4906 VDA 4938 810 INVFIL
    Remittance Advice REMADV REMADV VDA 4907 VDA 4988 820 SRMHDR
    Credit Entry INVOIC CREDIT VDA 4908 VDA 4938 - CREHDR
    Dispatch Info DESADV AVIEXP VDA 4913 VDA 4987 856 DELHDR
    Inventory Reports INVRPT STOACT VDA 4913-EDL VS35 and VS36 VDA 4990 846 SNPSTS
    Receipt Advice RECADV STOACT VDA 4913-EDL VS30 VDA 4989 846 -
    Outgoing Sales SLSRPT STOACT - - 852 -
    Purchase Order ORDERS ORDERR - - 850 ORDHDR
    Purchase Order Change Request ORDCHG - - - 860 -
    JIT Delivery DELJIT DELINS (CALL-OFF) VDA 4915 VDA 4985 862 -
    JIT DELJIT SYNCRO VDA 4916 VDA 4986 866 -
    JIT Direct Delivery Call DELJIT CALDEL VDA 4916 VDA 4986 866 -
    Transport Instructions IFTMIN TRINAD VDA 4920 - 858 -
    Functional Acknowledgement CONTRL - - VDA 4937 997 -

    How an EDI Specialist Can Help

    Navigating and implementing the right EDI format can be challenging – especially for businesses that operate in multiple industries or locations.

    That’s why many businesses choose to outsource this work to dedicated experts who can handle the complexity of EDI messaging standards for them.

    Data Interchange has over 35 years experience with EDI and specialises in global supply chains of any size and industry:

    • Visibility and communication: We provide a single-source-of-truth visibility that reduces errors and simplifies communication.
    • Automation and flexibility: Automate document flows between trading partners regardless of EDI expertise or infrastructure and without having to re-key data.
    • Analytics and reporting: Unlock your data’s full potential, optimise operations, and create closer supply chain relationships. 


    Speak to an EDI Specialist Today

    We will solve your current challenges and assist in executing the solution you need to ensure smooth operations.

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